Run every logistics job from quote to profit.
KargoWork puts sales, operations and finance on one record per job — so you see the margin while the work is still moving, not weeks after month‑end.
Most logistics SMEs learn what a job made weeks after it finished.
Quotes, jobs and costs live in different places. That gap is where margin goes.
Quotes live in Excel and WhatsApp
Pricing and margin disappear from view the moment a quote is sent.
Vendor costs arrive late
Job profit stays a guess until bills turn up, often weeks after delivery.
Finished jobs sit unbilled
Operations and finance work from different records, so revenue slips through.
Profit shows up at month-end
By the time you know a job’s margin, the pricing decisions are already made.
One job. One record. Nothing retyped.
An accepted quote becomes the job. Customer, services, prices and costs carry across automatically.
One record, start to finish
The quote becomes the job, and the job becomes the invoice.
Costs before invoices
See what a job will cost when you commit, not when the bill arrives.
Nothing left unbilled
Finished jobs queue for billing the moment operations close them.
Margins you can explain
A job below target can’t close without a reason on record.
One job, eight steps, three teams.
Each team works its part of the same record. A job’s status is worked out from what’s on it — nobody can mark it closed while work is unbilled or costs are missing.
- 1
Enquiry
The customer request, logged once.
- 2
Quotation
Price and expected cost for each service.
- 3
Job
Created from the accepted quote.
- 4
Execution
Milestones, containers, BL, POD and permits.
- 5
Vendor cost
POs commit cost; vendor bills make it actual.
- 6
Billing
Invoice built from the job, capped at what’s unbilled.
- 7
Job P&L
Expected, committed and actual side by side.
- 8
Close
Below-target jobs need a reason to close.
See a cost the day you commit to it.
Most SMEs only see a vendor cost when the invoice turns up. KargoWork tracks every cost through four stages, so a job’s profit is visible while you can still act on it.
- ExpectedEstimated when you quote.
- CommittedYou’ve issued a purchase order. The money is promised and shows on the job.
- ActualThe vendor bill or expense is recorded — once, never twice.
- PaidCash status, once it’s settled.
It won’t let a thin job close quietly.
Every check can be green and the invoice sent — if the margin is below target, closing the job needs a written reason. It never blocks the business. It just makes sure someone can answer “why” twelve months from now.
- 1
- record per job, enquiry to close
- 4
- cost stages tracked on every job
- 5
- role-based views, sales to director
- 4–8
- weeks from signing to go-live
Questions we hear first
How long does it take to go live?
Usually four to eight weeks. We set it up around your workflow, move your customers, vendors and open jobs across, train each team, then run real jobs alongside your current process until you’re ready to switch.
Does every team need to use it?
Each role sees only what it needs — sales sees quotes, operations sees the job, finance sees billing. Nobody has to learn a system built for someone else’s job.
Who decides who sees margins?
You do. Who sees margins, purchase order approval limits and expense rules are agreed during setup, to fit how your business already runs.
Is our data secure?
Yes. Your data is encrypted, backed up daily, and kept separate from every other customer’s. We can walk through our security setup on a call.
What does it cost?
Pricing depends on the number of users and jobs you run each month. Book a demo and we’ll work out the right fit with you.
Let us walk one of your jobs through KargoWork.
Bring a real job — a quote, a shipment, a vendor bill. We’ll take it from enquiry to close in about fifteen minutes.